General Information

APPF22-General-Information

22nd Annual Meeting of the Asia-Pacific Parliamentary Forum
12-16 January 2014

General Information

GENERAL INFORMATION

1. Conference Venue
The 22nd Annual Meeting of the Asia Pacific Parliamentary Forum (APPF) will be held at the International Convention Center of the city of Puerto Vallarta, in the state of Jalisco, Mexico. The details of the conference venue are:

Puerto Vallarta International Convention Center
Paseo de las Flores N. 505
Col. Villa las Flores, Puerto Vallarta, Jalisco,
Mexico 48335
Tel. +52 322 226 2870
http://www.cicpuertovallarta.com

2. Official Language
English is the official working language of the 22nd APPF Annual Meeting. Delegates and speakers are recommended to arrange its own interpreters if required. For languages other than English an interpretation booth will be available if delegates request it on the Registration Form. Due to the limited number of available interpretation booths, all delegations are kindly encouraged to make the reservation before December 13, 2013. Please be advised that in the absence of a request in advance there will be no interpretation booth available.

3. Official Website
The official website of the 22nd APPF Annual Meeting is at www.22appfmexico.org Delegates are encouraged to visit the website regularly for updates.

4. Registration of delegates
All delegations are requested to complete the Registration Form that will find at the Official Website www.22appfmexico.org and submitted to the following e-mail
address: 22appfmexico@senado.gob.mx before December 13, 2013. Please notice that it is very important to attach a photo in .JPG format.

All delegations are kindly requested to respect the late registration deadline of December 13, 2013.

5. Arrival and departure
To facilitate transportation for the arrival and departure, all delegates are kindly requested to provide detailed and accurate flight information including dates and flight numbers before December 13, 2013. Should any changes occur, it´s absolutely necessary to notify the 22nd APPF Secretariat at the earliest opportunity. Please be advised that transportation for arrival and departure will only be provided from 11th to 16th of January, 2014 for delegates staying at the official hotels.

6. Identification Badges
All delegates, secretaries and accompanying persons will be issued with identification badges. They are requested to wear these badges throughout the conference period for purposes of security and identification. Delegations of APPF Members and Observers are also requested to submit color photographs (in jpg format not exceeding 200KB per photo) of their delegates, secretaries, accompanying persons, etc., via email to 22appfmexico@senado.gob.mx with the Registration Form. The identification badges are color coded as follows:

Category and color

Leaders of Delegations Red
APPF Member Delegations Blue
Observer Delegations Green
Embassies Orange
Delegation Secretaries / Staffers Purple
Accompanying Persons Black
Conference Secretariat Officials Gold
Media Pink
Liaison Officers Brown

7. Accommodation
The 22nd APPF official hotels are the CasaMagna Marriott Puerto Vallarta, The Westin Puerto Vallarta and Hilton Puerto Vallarta Resort. The room rates and room types are below. If you would like to stay at these official hotels, please fill out the necessary information in the Registration Form. The rates of the rooms are as follows:

CasaMagna Marriott Puerto Vallarta Resort & Spa
Paseo La Marina Norte 435
Marina Vallarta • Puerto Vallarta
Jalisco, Mexico 48354
+52 322 226 0000
http://www.marriott.com/hotels/travel/pvrmx-casamagna-marriott-puerto-vallarta-resort-and-spa/

Room Single Double
Luxury Standard 200 USD
per person, per night
117 USD
per person, per night

 

Governor Suite 442 USD
per person, per night
238 USD
per person, per night

 

Ambassador Suite 535 USD
per person, per night
285 USD
per person, per night
Presidential Suite  1155 USD
per person, per night
595 USD
per person, per night

Rates calculated on an Exchange rate of 12.80 MXN per 1.00 USD
Include:
· Breakfast Buffet at Restaurant “La Estancia”
· Wireless internet on room and hotel public areas
· All tips, fees, and taxes

The Westin Resort & Spa, Puerto Vallarta
Paseo de la Marina Sur 205
Puerto Vallarta, Jalisco
Mexico 48354
+ 52 322 226 1100
http://www.starwoodhotels.com/westin/property/overview/index.html?propertyID=1090

Room Rate
Standard Single sea-view  166 USD per person, per night
Standard Double sea-view  95 USD per person, per night
Luxury Single ocean view  198 USD per person, per night
Luxury Double ocean view  110 USD per person, per night
Royal Beach Club Single  234 USD per person, per night
Royal Beach Club Double  130 USD per person, per night
Grand Luxury Single  294 USD per person, per night
Grand Luxury Double  160 USD per person, per night
Junior Suite Single 355 USD per person, per night
Junior Suite Double  190 USD per person, per night
Grand Suite Single  476 USD per person, per night
Grand Suite Double  250 USD per person, per night
Presidential Suite Single  650 USD per person, per night
Presidential Suite Double  335 USD per person, per night

Rates calculated on an Exchange rate of 12.80 MXN per 1.00 USD
Include:
· Breakfast Buffet
· All tips, fees, and taxes

Hilton Puerto Vallarta Resort
Av. de las Garzas s/n, Zona Hotelera Norte
Puerto Vallarta Jalisco, México, 48300
+52 322 1761176
http://www3.hilton.com/en/hotels/jalisco/hilton-puerto-vallarta-resort-PVRPVHF/index.html

ROOM RATE
Single de lux  161 USD per person, per night
Double de lux  90 USD per person, per night
Junior Suite  260 USD per person, per night

Rates calculated on an Exchange rate of 12.80 MXN per 1.00 USD
Include:
· Breakfast Buffet
· All tips, fees, and taxes

8. Meals
All official delegates are cordially invited to the receptions and events indicated in the Conference Program. Meals will be provided for delegates at venues specified in the Conference Program. Delegates wishing to make other meal arrangements will meet the costs themselves. Please mention within the Registration form if you have any special food requests.

9. Transportation
The host will provide transportation for all delegations. On arrival, delegates will be met at Gustavo Diaz Ordaz International Airport (code PVR) and transferred to the Hotel. Transportation for official functions will only be provided from the official hotels, CasaMagna Marriott Puerto Vallarta, The Westin Puerto Vallarta and Hilton Puerto Vallarta Resort during the 22nd APPF Annual Meeting. Personal transportation can be arranged with the hotel’s concierge at the delegate’s own account. Delegates staying in non-official hotels will have to arrange for their own transportation to the venues specified in the Conference Program.

10. Climate
Puerto Vallarta area offers a mild tropical climate year-round, with an average daily temperature of 71° degrees Fahrenheit (21 degrees Celsius) duri ng January.

11. Time Zone
Central Standard Time, which is two hours ahead of Pacific Standard Time and one hour behind Eastern Standard Time.

12. Currency
The Mexican peso is the official currency. A currency exchange is available at the airport as well as banks. Hotels and foreign exchange bureaus offer exchange services at varying rates. Credit cards are accepted in most shops, restaurants, cafes and hotels. The most common cards are Visa, MasterCard and American Express.

13. Visa
All delegates, secretaries and accompanying persons must carry a valid passport when entering to Mexico. Please be aware that nationals of certain countries require a visa to travel to Mexico. We suggest you to verify before your travel if your country require a visa on the following website: http://www.inm.gob.mx/index.php/page/Paises_Visa/en.html

If a visa is required for your entry into Mexico, please inquire at the Mexican embassy or consulate in your country.

14. Liaison Officer
A Liaison Officer will be assigned to each APPF Delegation. The 22nd APPF Secretariat will let you know his / her name and contact information later.

15. Draft Resolutions/ Documents
Draft resolutions (in English) from APPF member countries should be submitted to the 22nd APPF Secretariat by E-mail no later than December 13, 2013. Draft resolutions submitted later than the deadline will be referred to the Executive Committee in order to examine whether they should be included in the agenda or not. Draft resolutions submitted after the Executive Committee Meeting will not be taken up for consideration at the 22nd APPF Meeting but will be submitted to the next APPF Meeting.

All delegation secretaries are requested to note the latest changes on Draft Agenda and draft program of the Executive Committee Meeting.

16. Statements
Delegates who would like to make a statement in the Plenary Session are required to send the desired list for statements to the APPF Secretariat no later than December 13, 2013. Those who plan to make a speech in the Plenary Session should send a draft of the speech (in English) to the APPF Secretariat for accurate and efficient interpretation at the conference. If you prefer to distribute the speech in the Plenary Session, please notify the APPF Secretariat.

17. 22nd APPF Secretariat Contact Details
Contact Details of the 22nd APPF Secretariat are as follows:

22nd APPF Secretariat
Centro de Estudios Internacionales Gilberto Bosques
Madrid No. 62, Piso 2
Col. Tabacalera, Del. Cuauhtémoc
DF, Mexico 06030
22appfmexico@senado.gob.mx
+52 (55) 5130 1503

18. Contact Details of Corresponding Staff in Delegation
Please inform the APPF Secretariat of the corresponding staff member information listed as below by December 13th, 2013 so the 22nd APPF Secretariat and a Liaison Officer can contact you:
- Name
- E-mail address
- Telephone number
- FAX number

19. Permissions for security officials
There are restrictions to carry and transport firearms and weapons in Mexico. In case your delegation includes parliamentary Speaker’s security officials, please ask for detailed information (22appfmexico@senado.gob.mx) regarding their firearms and other equipments by November 30, 2013 to obtain special permissions from the relevant host authority.

20. APPF Desks
The APPF Desks are the central information point for APPF delegates. They will be located at the Puerto Vallarta International Convention Center, at the CasaMagna Marriott Puerto Vallarta, The Westin Puerto Vallarta and Hilton Puerto Vallarta Resort.

More information on the location and opening hours of the APPF Desks will be provided later.

All delegates are kindly requested to register at the APPF Desks. Identification badges and conference bags containing the relevant conference materials will be distributed upon registration.

Conference Facility and Services during the Annual Meeting
APPF Secretariat
The APPF Secretariat will be located at the Puerto Vallarta International Convention Center during the 11-16 January, 2014 with working hours of 08:30 to 19:00 hrs.

General Services
Copy machines and personal computers with Internet access are available at the Puerto Vallarta International Convention Center. A wireless Internet environment will be provided at the venue and its surrounding areas. Internet connections made through hotel rooms will also be available.

Bilateral Meeting Rooms
Delegations who like to book bilateral meeting rooms should make their request at the APPF Desks. Booking should only be made when parties to the meeting have agreed on a suitable time.

Media Staff Room
A media staff room will be available at the conference venue during working hours.

Prayer Room
A prayer room will be available upon request at the conference venue.

Emergency Medical Service
A first-aid medical service is provided during the Meeting. In case of emergency, individuals will be taken to a hospital in the neighborhood to receive emergency medical treatment. Medical facilities costs and prescriptions will be at the individual’s own expense. Please submit within your Registration Form your international medical insurance number, and medical special needs and requests, if needed.

Electricity
Mexico uses 110-120 voltage.

Dress Code
Formal attire, such as suites for men, cocktail dress for women or traditional costume is recommended for the conference. Puerto Vallarta generally dresses in a casual style for daywear.

Postal Service
Post Offices are generally open from Monday to Friday from 9:00 hrs to 17:00 hrs. The hotel reception desk will be able to assist with postal and courier services.

Smoking
Smoking is prohibited by law in all public buildings including airports, hotels, restaurants, cafes and in the Meeting venue, except in places that have specially designated smoking areas.

Taxes
VAT (Value Added Tax, currently 16%) applies to almost all goods and services provided in Mexico, such as accommodation, drink, transport and tour costs and is usually shown included in the advertised price.

Telephone Service
Your hotel room will have local and international telephone service. Take into consideration that the hotel charges a service fee in addition to the cost of the call. There are public telephones in the hotel lobby that can be used for both local and international calls. These phones could accept credit cards or prepaid phone cards. Prepaid phone cards may be purchased at nearby stores.

For mobile phones check with your phone company before leaving home about international mobile roaming facilities available in Mexico.

Contact of the 22nd APPF Secretariat:

International Studies Center Gilberto Bosques
+52 (55) 5130 1503
22appfmexico@senado.gob.mx



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